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Client Praises

Elizabeth, you have made order out of my chaos! I am so grateful for your help, which was professional and yet friendly. Thanks a million!

— Mary, Sioux Falls, SD


Elizabeth does not make you feel bad for some of the junk/garbage/treasures that you have accumulated, and are hanging on to for some crazy reason!

— Julie, Sioux Falls, SD

 

 

The Organized Times

 In This Issue:

March 2004  

 • Greetings from Elizabeth

 •

Quick Organizing Tip

Identity Thieves Find Treasure in
Your Trash by Jim Edwards
 • Speaking Schedule
 • The Art of Wastebasketry by Barbara Hemphill    • Start Taming the Paper Tiger!

Greetings from Elizabeth


My husband and I celebrated our 25th anniversary in February and we took a cruise on the Royal Caribbean Cruise Line to the western Caribbean. What a fabulous trip! It was relaxing, we enjoyed the wonderful weather, and the food was great! We took advantage of several excursions offered. One was tubing down a river in Jamaica, jet skiing on the ocean (definitely out of my comfort zone), and visiting the Myan ruins in Mexico. After enjoying the warm sun every day it was hard to come back to the winter in South Dakota.

Are you planning a winter get-away or a trip this spring? Being organized will definitely help you to be able to take time away and not worry that something might fall through the cracks while you're gone. Look over your desk, your files, your house - would things run smoothly if you were able to leave? If you've said over and over "I've got to get my files under control", "I've got to get my closet organized", there is hope. I offer professional, confidential, and nonjudmental help. I guarantee getting organized will be fun and I promise not to show up in a bright red van with "This person needs help!" emblazoned on the side!

Great ideas to do in March:

  • Get your vision checked.
  • Search for summer vacation bargains now.
  • Research summer camps, programs and activities.
  • Clean out your closets - donate to charities.
  • Inventory your freezer - toss old or unidentifiable foods. (I've got a great Freezer Inventory Form with my Household Forms Kit on the Products page on my website!)
  • Start seedlings indoors.

It's great to be organized!

 

Identity Thieves Find Treasure in Your Trash by Jim Edwards


Imagine this scenario...
After serving you well for 3-5 years, your old computer earns a well-deserved retirement.

You transfer all your old files to your new computer, delete them from the hard drive, and pack the old computer off to the trash heap, sell it, or give it away.

Sounds innocent enough until you stop to consider that you may have just given away your social security number, all your passwords, your credit card numbers, bank statements, financial records, and every other bit of sensitive data you ever maintained on that computer.

With computers getting cheaper by the day, many folks now find themselves replacing old machines with newer, faster models.

But understand one thing: Just hitting the delete button to get rid of sensitive files basically rates the same as putting a bank statement in your trash can without shredding it - anybody can reach in and pull it out.

In fact, with inexpensive over-the-counter data recovery software (the kind you can buy to recover files you delete accidentally), virtually anybody can fire up your old hard drive and start pulling off data even though you "deleted" it.

This creates a veritable field day for identity thieves who comb through junk yards for old computers and attend computer shows buying up used hard drives by the dozens.

Whether selling it, giving it away, or tossing it on the junk heap, when it's time to replace your computer with a newer model, you basically have three options for permanently wiping out your data.

First Option:
Many computers come with recovery disks that will completely format the hard drive and return it to its original "factory-fresh" state. Using this approach makes a great option when you plan to give away or sell the computer.

Second Option:
Use a software program designed to erase your hard drive, or at least totally destroy your deleted files.

You can find one free at www.active-disk-wiper.com that claims to completely erase your deleted files without affecting Windows or your other programs.

Third Option:
In keeping with the times, the third option requires a disclaimer.

Only attempt this with safety glasses, a flak jacket, and under close professional, adult supervision.

Unplug your computer and let it cool off.

Take off the cover and remove the hard drive.

Bash the hard drive with a hammer until it looks like a pancake!

That should render it completely resistant to any would-be identity thief armed with even the latest data recovery software.

Physical destruction of the hard drive rates about as secure as you can get in protecting your deleted files from prying eyes.

But before you take drastic action on the computer, remember that your "trash" may just represent a dream come true for someone who can't afford a new one.

Try to find a child, a student, or a struggling parent who could really use your old computer and would consider it a real blessing.

Finding the right new home for it could well change someone else's life forever.

---
Jim Edwards is a syndicated newspaper columnist
(http://www.TheNetReporter.com) and is the author of several best-selling ebooks, information products and software programs. Jim also publishes the *World-Famous* www.IGottaTellYou.com Multi-Media Newsletter!

The Art of Wastebasketry by Barbara Hemphill
     


Are your filing cabinets stuffed so full that it's difficult to retrieve and file papers? If you're like 80% of the people in the audiences to whom I speak, your answer is “Yes." “Are there things in your filing cabinet you could probably throw out?" Most once again answer “Yes." So what's the problem?

Certainly a major stumbling block is time. Some may say cleaning out the filing cabinet won't make you money. My response is “Really?" Research shows the average person spends 150 hours each year looking for misplaced information. What would happen to your bottom line if you added that time to getting new customers or selling new products or services to old customers?

Frequently people say to me “It never fails. Every time I throw out something, I need it the next day." To which I reply, “Can you give me an example?" Mostly I get silence. Determine whether you want to keep each piece of paper at all by asking yourself these “Art of Wastebasketry®"questions:

Does this require any action on my part?
Just because you receive information“even if it's from your boss“doesn't mean you need to keep it! If it doesn't require action, file it or toss it right away! If it's just an FYI, read it and toss.

Does this exist elsewhere?
Is it in the library? Do you know an expert on the subject who'd be certain to have more complete information if you really needed it? Is the original filed elsewhere? Is it necessary to keep a hard copy if it already exists in the computer?

Is this information recent enough to be useful?
Today, information becomes outdated very quickly. Would you want a customer to decide whether or not to choose your services based on a three-year-old brochure? The information in a 6-month-old magazine article about computer software has undoubtedly been superseded, as has a downloaded product review from an on-line service. In many cases, it is more appropriate to keep track of the source of the information, so you can get the latest version, rather than keeping the information itself.

Can I identify specific circumstances when I'd use this information?
Usually, “just in case" is not good enough! Files labeled “Miscellaneous" are of little value, because there's nothing to trigger you to look there. If you can't identify how you'd use the information at least well enough that you can file it for future reference, it's unlikely that you'd remember you have it, let alone be able to find it later.

Are there any tax or legal implications?
Here“s where “just in case" works. Unfortunately, we're frequently required to resurrect paper that we'd much rather have forgotten. Sometimes, having outdated information in your files can create unnecessary problems.

A client of mine was sued. When the company's files were subpoenaed, the prosecuting attorney found my client's unsigned contract proposal, and used it to prove wrongful intent. My client lost the suit and had to pay $147,000. Had the files had been properly cleaned; I don't believe that would have happened.

If you answer “No“ to all the above questions, but are still not comfortable throwing something away, ask one last question:

What is the worst possible thing that could happen if I didn't have this information?
If you can live with your answer, toss it “and live happily ever after". For years I have orchestrated “File Clean-Out Days“ with companies. I used to live in fear that someone would come back to me afterward with a horror story of something we threw out, and they needed later. In 20 years, it's never happened!

Recently a woman told me that one of the big frustrations in her advertising company was the staff spending time looking for materials from client projects years prior. I suggested a plan. Why not establish a company policy that “We keep client materials for three years." At the end of each year, you send a letter to the client saying “We have the following materials from the project we did together. Our policy is to keep client materials for three years. If we don't hear from you in 60 days, the materials will be destroyed." What's the worst possible thing that could happen? Four possibilities than I can think of: (1) You won“t waste valuable time looking for something that brings back nothing to the company, (2) Your policy makes you look very professional, or (3) Your letter reminds the client of your availability, and you get a new contract! Who says using your wastebasket doesn't make money? And (4), somebody somewhere probably has it anyway in spite of our best efforts!
--------
Barbara Hemphill is CEO of Hemphill Productivity Institute, located in Raleigh, NC. Author of Kiplinger's Taming the Paper Tiger series and Simplify Your Workday she provides speaking and consulting services to help individuals and organizations increase productivity. She can be reached at 800-427-0237 or at www.thepapertiger.com and www.ProductiveEnvironment.com.


Paper Tiger Software System

 
     
Quick Organizing Tip
     
Purchase a 13-pocket coupon file but DO NOT use if for grocery coupons. That can become a disaster in a matter of days. Use it for all those punch cards that are lying around your house and car. The file comes with alphabetized labels so you can easily file and store the cards. Keep this folder in your car so when you're at the store you will have the punch card to turn in. It also works great for gift certificates to restaurants and stores. Finally, you'll have the certificate handy when you want to use it and it won't be home somewhere!

More ideas for getting organized

     
 Speaking Schedule
     

Attention Event Planners, Human Resource Directors and leaders of Christian Women's Groups:

If your group can benefit from learning easy and practical organizing skills in a creative setting, please contact me today. I'll customize one of my presentations just for you so that your members will have more time, less stress, and a better quality of life! Email me at elizabeth@elizabethhagen.com or call 605.357.8767.

March 2
Take Control of Your Time, Tasks, and To-Do's

Holmes-Murphy Insurance, Sioux Falls, SD

March 4
Personality Puzzle

MOPS - 1st Baptist, Sioux Falls, SD

March 4
Conquer the Chaos of Clutter

Custom Harvestors Convention
Ramkota Hotel, Sioux Falls, SD

March 11
Conquer the Chaos of Clutter

Adult Community Education, Sioux Falls, SD

March 17
Take Control of Your Time, Tasks, and To-Do's

MPI (Meeting Planners International) Convention
Minneapolis, MN

March 18
Conquer the Chaos of Clutter

Hope Reformed Church MOPS - Spencer, IA

March 18
Conquer the Chaos of Clutter

Crossroads Christian Center Church, Council Bluffs, IA

March 23
Are You Suffering From Recipe Stress?

Adult Community Education, Sioux Falls, SD

March 25
Time Management

New Horizons Learning Center, Sioux Falls, SD

March 27
Take Control of Your Time, Tasks, & To-Do'
s
Augustana College, Sioux Falls, SD

March 29
Conquer the Chaos of Clutter

Adult Community Education, St. James, MN

Workshops

 

 
     
Start Taming the Paper Tiger!
     

If you're having trouble managing your desk, you're not alone!
Research shows the average person:

*Wastes 150 hours/year looking for misplaced information

*Has 37 hours of unfinished work on his/her desk at any one time

*Uses less than 20% of what they keep

With the Paper Tiger software you can find anything you file or
store in 5 seconds or less. This software is a great tool to finally
give you a filing system that works for you. Also works well for
organizing videos, books, collections, etc. It is designed to help
you be more effective.

The software is easy to learn and easy to use. The product can be
learned in less than one hour. The Paper Tiger is a complete kit
including the software, multimedia tutorial, pre-printed labels and
Online User's Guide - everything you need to solve your paper
problems once and for all!

Paper Tiger Introduction

  Start Taming the Paper Tiger!